Payments CSV
Date, full name, amount received, receipt amount and reason for the difference, payment method, months, receipt number.
Payments → Export, filtered by dates and payment method.
For accountants
Your clients with schools and gyms, better organised.
How Aelius issues receipts, what it prints on them and what your client sends you for the books. Short, and without the sales talk.
Three ways to send ΑΠΥ to myDATA
Your client picks one, with your advice. In every case the receipt (ΑΠΥ) comes from the payment itself, with numbering, MARK and QR code, and can be e-mailed to the customer.
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No provider
Directly to myDATA
Aelius issues the ΑΠΥ and transmits it to myDATA as the business's own commercial software (ERP channel), with the business's myDATA credentials.
Fits when the business is exempt from a cash register (ΠΟΛ.1002/2014) and has no POS that must be linked.
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Provider: Elorus
Through Elorus Fuse
The ΑΠΥ is issued through the certified provider Elorus Fuse, with no Elorus account. Your client buys a pack of documents directly from Elorus.
The recommended way when a provider is needed, e.g. with a cash register duty or a POS.
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Provider: Elorus
Through the client's own Elorus account
If your client already uses Elorus, Aelius issues the ΑΠΥ inside that account, with the document types already set up there.
Fits when the business already issues from Elorus and wants to keep doing so.
Aelius is not an e-invoicing provider. In the two Elorus ways, the provider is Elorus. Which way applies to each client is your call, based on the business's activity code (ΚΑΔ) and how it operates.
Full name and address, on every ΑΠΥ
The cash register exemption requires the customer's full name and address on the receipt. In Aelius this is not optional: it applies in every way of issuing.
- The full name and address of the student or member are written in the description of every ΑΠΥ.
- Without an address the ΑΠΥ is not issued. The app asks for it on the spot, in the payment form.
- Screens show in advance which students or members have no address, so it gets filled in early.
- Credit notes are never blocked: a cancellation always goes through.
Receipt amount and amount received
Usually they are the same. When they are not, the ΑΠΥ can be issued for less than the money received, always with a reason. Debts count the whole payment; the difference is never lost.
The reasons the app accepts
- To be issued laterThe difference goes to the «Still to issue» list and is issued when its time comes.
- Covered by another documentAnother document has already been issued for part of the payment.
- Not a service of the businessE.g. money for a costume or a show ticket.
- Other reasonWith a required note, so you know what happened.
Example: a parent pays €60, of which €45 is tuition and €15 is for the show costume. The ΑΠΥ is issued for €45 with the reason «Not a service», the month's debt is settled with the full €60 and the payments CSV shows both amounts.
What your client sends you
The owner downloads the files from the app and sends them to you. They are CSV files that open correctly in Greek Excel (UTF-8, «;»).
Receipts CSV
Date, type, series and number, full name, amount, VAT, MARK, status and a link to the PDF.
Settings → Data export (a ZIP with every CSV).
Expenses CSV
Date, category, supplier, description, net amount, VAT, total, payment method.
Expenses → Export, with the screen's filters.
There are also exports for outstanding debts, students or members, enrolments and staff hours.
Accountants ask
Is Aelius an e-invoicing provider?
No. Aelius is organisation software for schools and gyms. In the Elorus ways the provider is Elorus. In the direct way the ΑΠΥ is transmitted by the business's own commercial software (ERP channel), with its own myDATA credentials.
Which documents does it issue?
Receipts for services (ΑΠΥ) for payments, and retail credit notes when a receipt is cancelled. The business has its own series and numbering.
What if myDATA does not answer?
The receipt keeps its number and waits. Aelius first checks whether it was already transmitted and only then sends it again, so it is never transmitted twice.
Can my client keep a simple receipt without myDATA?
Yes. The basic plans issue a local payment receipt for the business's records, with no transmission. If you already issue elsewhere, that is the right choice.
Does it keep books or do VAT returns?
No. Aelius is not accounting software. It issues receipts for payments and records expenses; the books and returns are yours.
Recommend Aelius to a client
Do you have clients with a dance school, gym, tutoring centre or music school who still keep notebooks? Give them aelius.gr, or write to us about who to help, once you have asked them. We will help them get started.
Opens your e-mail to info@aelius.gr.